Board portals https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/ serve as a central repository of all information about the board. They enable directors to access timely and relevant information from anywhere. They can prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members can also be authorized to sign documents using digital signatures, which eliminates the need for expensive printing and distribution.
The use of a portal for boards allows companies to save substantial cost and time, while enhancing efficiency and effectiveness. When selecting a management for boards system, it’s crucial to consider the specific requirements of your business. Choose a vendor with solutions and prices that meet the needs of your board.
In the past, boards received paper-based meeting packs via courier. It could take several days for them to be opened and received. A board portal can cut the time to a few hours and send agendas for meetings, presentations and reports as well as other materials to attendees in a matter of minutes. It is also possible to hold meetings via video in the portal for board members and provide a unified experience for directors.
It is vital that the portal used by the board is secure, and has features such as data encryption as well as password complexity controls, as well as user activity tracking to reduce risk of unauthorised access. It must also be able demonstrate the security standards of industry such as ISO 27001 and SOC 2 certifications, with facilities that offer the physical, human and procedural security measures.
